70+ Perfect Christmas Holiday Out Of Office Messages: Best Practices And Tips with example templates

Christmas Holiday Out Of Office Messages

The holiday season is a time when many people take time off work to celebrate with family and friends. During this period, it’s important to maintain clear communication with colleagues, clients, and business partners by setting up Christmas Holiday Out Of Office Messages.

Office Christmas Party Outfit Ideas – Well-crafted Christmas Holiday Out Of Office Messages can help manage expectations, provide necessary information, and ensure that urgent matters are handled in your absence. This is particularly vital during Christmas, as many businesses experience a surge in customer inquiries and activity leading up to the holidays.

70+ Best Christmas Holiday Out Of Office Messages to send your clients

1. Formal and Professional Out-of-Office Message

• Introduction: Greeting and holiday wishes.
• Availability Statement: Mention the specific dates of unavailability.
• Alternative Contact: Provide details of a colleague or department that can assist during your absence.
• Return Date: Indicate the date of return and when responses can be expected.
• Closing: Warm closing with additional holiday greetings.

Example Templates:

1. Subject: Out of Office – [Your Name]
   • Body: Thank you for your email. I will be out of the office from [Start Date] to [End Date] with limited access to email. For urgent matters, please contact [Colleague’s Name] at [Colleague’s Email]. I will respond to your email upon my return on [Return Date]. Happy Holidays!
2. Subject: Out of Office Notice
   • Body: Season’s Greetings! I’m currently out of the office and will return on [Return Date]. During this period, please reach out to [Colleague’s Name] for urgent assistance. Wishing you a joyous holiday season.
3. Subject: Out of Office – Limited Availability
   • Body: Hello, I am away from my desk from [Start Date] to [End Date]. For immediate assistance, contact [Colleague’s Name]. Otherwise, I’ll respond upon my return. Best holiday wishes!
4. Subject: Out of Office for the Holidays
   • Body: Thank you for reaching out. I am currently out of the office from [Start Date] to [End Date]. In my absence, please contact [Colleague’s Name] at [Colleague’s Email] for any urgent inquiries. I’ll get back to you after [Return Date]. Happy Holidays!
5. Subject: Out of Office
   • Body: I will be out of the office from [Start Date] to [End Date]. For immediate assistance, please contact [Colleague’s Name] at [Colleague’s Email]. I will respond to your email when I return. Warm regards.
6. Subject: Out of Office Notification
   • Body: Greetings, I’m currently out of the office until [Return Date]. For urgent matters, kindly reach out to [Colleague’s Name] at [Colleague’s Email]. Thank you for your understanding, and Happy Holidays!
7. Subject: Out of Office for Christmas
   • Body: I’m out of the office from [Start Date] to [End Date]. Please contact [Colleague’s Name] at [Colleague’s Email] for urgent matters. I’ll be back on [Return Date] and will respond then. Best wishes for the season.
8. Subject: Season’s Greetings – Out of Office
   • Body: Happy Holidays! I’m currently out of the office and will return on [Return Date]. For urgent inquiries, please reach out to [Colleague’s Name] at [Colleague’s Email]. Thank you for your understanding.
9. Subject: Out of Office Response
   • Body: I’m out of the office from [Start Date] to [End Date] and will have limited access to email. Please contact [Colleague’s Name] for urgent issues. I’ll reply to your message upon my return.
10. Subject: Out of Office Until [Return Date]
    • Body: I’m currently out of the office and will return on [Return Date]. For urgent matters, contact [Colleague’s Name]. I’ll respond to your email upon my return. Happy Holidays!

2. Casual and Friendly Out-of-Office Message

• Greeting: Friendly holiday wishes.
• Out-of-Office Notice: Clearly mention the dates you’re away.
• Limited Access: Mention that you may have limited access to email, if applicable.
• Emergency Contact: Offer an alternative contact in case of urgent matters.
• Return Date: Specify when you’ll be back and able to respond.
• Closing: A lighthearted or festive closing message.

Example Templates:

1. Subject: Out of Office for the Holidays
   • Body: Hi there! I’m currently sipping cocoa and enjoying the holidays. I’ll be back on [Return Date]. If you need immediate help, please reach out to [Colleague’s Name]. Happy Holidays!
2. Subject: Out of Office – Back Soon!
   • Body: Hey! I’m out of the office until [Return Date]. If you need something before then, contact [Colleague’s Name]. Otherwise, I’ll get back to you when I return. Have a fantastic holiday!
3. Subject: Holiday Time – Out of Office
   • Body: I’m off celebrating the holidays with family and will be back on [Return Date]. For urgent matters, please reach out to [Colleague’s Name]. Have a merry holiday season!
4. Subject: Out of Office – Back After the Holidays
   • Body: Hi! I’m currently out of the office enjoying the festive season. I’ll be back on [Return Date]. For anything urgent, contact [Colleague’s Name]. Warm holiday wishes!
5. Subject: Out of Office – Catch You Later!
   • Body: I’m out of the office from [Start Date] to [End Date] enjoying the holidays. For urgent matters, reach out to [Colleague’s Name]. I’ll reply when I return. Happy Holidays!
6. Subject: Out of Office – Holiday Mode On!
   • Body: Hi there! I’m away on holiday and will be back on [Return Date]. If it’s urgent, contact [Colleague’s Name]. Wishing you a joyful holiday season!
7. Subject: Out of Office – Taking a Holiday Break
   • Body: I’m off for the holidays and will return on [Return Date]. For urgent needs, please contact [Colleague’s Name]. Enjoy the festive season!
8. Subject: Out of Office – Holiday Fun!
   • Body: I’m away from my desk for the holidays. I’ll be back on [Return Date]. For urgent matters, reach out to [Colleague’s Name]. Happy Holidays and see you soon!
9. Subject: Out of Office – Christmas Cheers!
   • Body: I’m currently out of the office celebrating the holidays and will return on [Return Date]. If you need immediate assistance, contact [Colleague’s Name]. Best wishes for the holiday season!
10. Subject: Out of Office – Holiday Vibes
    • Body: I’m out of the office for the holidays and will be back on [Return Date]. For urgent matters, please contact [Colleague’s Name]. Wishing you a joyous holiday season!

3. Humorous and Festive Out-of-Office Message

• Festive Greeting: Start with a humorous or festive line related to Christmas.
• Unavailability: Mention you’re away for the holidays.
• Santa Clause Mention: Playfully include that even Santa won’t reach you until after the holidays.
• Alternative Contact: Provide a backup contact for urgent matters.
• Return Date: Clearly state when you’ll be back.
• Closing: End with a fun or witty remark.

Example Templates:

1. Subject: Out of Office – Gone to Find Santa
   • Body: I’m off helping Santa with last-minute gift wrapping. I’ll be back on [Return Date]. For urgent matters, contact [Colleague’s Name]. Until then, Ho Ho Ho!
2. Subject: Out of Office – On a Holiday Adventure
   • Body: I’m currently out of the office, possibly lost in a snowstorm. I’ll be back on [Return Date]. If you need help, contact [Colleague’s Name]. Have a jolly holiday!
3. Subject: Out of Office – Off to the North Pole
   • Body: I’m out of the office until [Return Date], busy helping Santa. For urgent matters, please contact [Colleague’s Name]. Merry Christmas!
4. Subject: Out of Office – Santa’s Helper Here
   • Body: I’m currently out of the office, spreading Christmas cheer. I’ll be back on [Return Date]. If you need immediate assistance, contact [Colleague’s Name]. Have a holly jolly Christmas!
5. Subject: Out of Office – Gone Holiday Shopping
   • Body: I’m out of the office, probably lost in a mall trying to finish my holiday shopping. I’ll return on [Return Date]. For urgent matters, contact [Colleague’s Name]. Happy Holidays!
6. Subject: Out of Office – Wrapping Presents!
   • Body: I’m out of the office, possibly tangled in wrapping paper. I’ll be back on [Return Date]. For urgent matters, contact [Colleague’s Name]. Wishing you a merry holiday!
7. Subject: Out of Office – On a Sleigh Ride
   • Body: I’m currently out of the office, likely riding a sleigh somewhere. I’ll be back on [Return Date]. For urgent issues, contact [Colleague’s Name]. Happy Holidays!
8. Subject: Out of Office – Drinking Eggnog
   • Body: I’m out of the office, probably sipping eggnog by the fire. I’ll return on [Return Date]. For urgent matters, contact [Colleague’s Name]. Have a festive holiday!
9. Subject: Out of Office – Enjoying Christmas Cookies
   • Body: I’m out of the office, likely indulging in Christmas cookies. I’ll be back on [Return Date]. If you need help, contact [Colleague’s Name]. Merry Christmas!
10. Subject: Out of Office – Off on a Holiday Adventure!
    • Body: I’m out of the office, possibly on an adventure with Santa. I’ll be back on [Return Date]. For urgent matters, contact [Colleague’s Name]. Ho Ho Ho and Happy Holidays!

4. Customer-Centric Out-of-Office Message

• Warm Greeting: Start with a personalized message for customers.
• Holiday Wishes: Include festive wishes and appreciation for their support.
• Out-of-Office Notice: Inform them of your unavailability.
• Support Option: Offer an alternative support option or FAQ page for assistance.
• Return Date: Mention when you’ll be back to attend to their queries.
• Closing: Close with a message emphasizing continued support and a happy holiday season.

Example Templates:

1. Subject: Warm Holiday Wishes from [Your Company Name]!
   • Body: Dear [Customer’s Name], thank you for your continued support. I’m currently out of the office from [Start Date] to [End Date]. For immediate assistance, please visit our FAQ page [Link] or contact [Support Contact]. I will respond to your inquiry upon my return on [Return Date]. Wishing you a joyous holiday season!
2. Subject: Out of Office – Happy Holidays!
   • Body: Dear Valued Customer, I’m away for the holidays from [Start Date] to [End Date]. If you need assistance, please reach out to our support team at [Support Email]. I’ll be back on [Return Date] and will get back to you then. Happy Holidays!
3. Subject: Thank You for a Wonderful Year – Out of Office
   • Body: Hi [Customer’s Name], thank you for your loyalty this year! I’m currently on holiday from [Start Date] to [End Date]. For urgent queries, please contact [Support Contact]. I’ll respond to your message after [Return Date]. Have a wonderful holiday season!
4. Subject: Out of Office – Support During Holidays
   • Body: Dear [Customer’s Name], I’m currently out of the office from [Start Date] to [End Date]. For immediate support, please visit our Help Center [Link]. I’ll get back to you upon my return. Warm wishes for the holidays!
5. Subject: Out of Office – Holiday Break
   • Body: Hello [Customer’s Name], I’m out of the office from [Start Date] to [End Date]. For urgent assistance, contact [Support Contact]. I will respond to your email on [Return Date]. Thank you for your understanding, and happy holidays!
6. Subject: Out of Office – Enjoying the Holidays!
   • Body: Dear Customer, I’m currently enjoying the holiday season and will return on [Return Date]. If you need immediate assistance, please visit our FAQ page [Link]. I’ll respond as soon as I’m back. Happy Holidays!
7. Subject: Out of Office – Holiday Greetings
   • Body: Hi [Customer’s Name], I’m out of the office from [Start Date] to [End Date]. For any urgent matters, please reach out to [Support Contact]. I’ll respond to your query upon my return. Wishing you a joyous holiday season!
8. Subject: Out of Office – Holiday Support Information
   • Body: Hello [Customer’s Name], I’m out of the office until [Return Date]. If you need help, please check our support page [Link] or contact [Support Email]. I’ll get back to you after the holidays. Have a wonderful holiday season!
9. Subject: Season’s Greetings – Out of Office
   • Body: Dear [Customer’s Name], I’m currently out of the office celebrating the holidays. I’ll return on [Return Date]. For support during this time, please contact [Support Contact]. Wishing you and your family a happy holiday season!
10. Subject: Out of Office – Holiday Season Break
    • Body: Hi [Customer’s Name], I’m currently on a holiday break from [Start Date] to [End Date]. For urgent support, please contact [Support Contact] or visit our Help Center [Link]. I’ll reply to your email after [Return Date]. Happy Holidays!

5. Minimalist and Direct Out-of-Office Message

• Simple Greeting: Brief holiday greeting.
• Unavailable Dates: Clear statement of out-of-office dates.
• No Backup: Indicate if no alternative contact is available.
• Response Time: Specify when you’ll respond to emails upon return.
• Closing: Short and direct closing line.

Example Templates:

1. Subject: Out of Office
   • Body: I’m currently out of the office from [Start Date] to [End Date]. I will respond to your email upon my return on [Return Date]. Thank you.
2. Subject: Out of Office Notification
   • Body: I’m away from the office and will return on [Return Date]. I’ll respond to your message then. Thank you for your understanding.
3. Subject: Out of Office – Limited Availability
   • Body: I’m out of the office from [Start Date] to [End Date]. I will reply to your email upon my return. Thank you for your patience.
4. Subject: Out of Office Until [Return Date]
   • Body: I’m unavailable until [Return Date]. I’ll respond to your email once I return. Thank you.
5. Subject: Out of Office – No Availability
   • Body: I’m out of the office with no availability until [Return Date]. I will respond to your email upon my return. Thank you for your understanding.
6. Subject: Out of Office Notice
   • Body: I’m currently unavailable from [Start Date] to [End Date]. I will reply to your message after [Return Date]. Thanks.
7. Subject: Out of Office – Holiday Break
   • Body: I’m out of the office until [Return Date]. I will respond to your email upon my return. Thank you for your patience.
8. Subject: Out of Office – No Backup Available
   • Body: I’m unavailable until [Return Date]. I will reply to your email once I return. Thank you for your understanding.
9. Subject: Out of Office – Minimalist Notice
   • Body: I’m out of the office from [Start Date] to [End Date]. I will reply to your email after [Return Date]. Thank you.
10. Subject: Out of Office
    • Body: I’m currently out of the office and will return on [Return Date]. I will respond to your email upon my return. Thank you.

6. Out-of-Office Message for International Clients

• Seasonal Greeting: Holiday wishes tailored to diverse cultural backgrounds.
• Time Zone Clarification: Mention the time zone difference if applicable.
• Unavailable Dates: Clearly state the dates of unavailability.
• Local Contact Option: Offer a local contact in their region, if available.
• Return Date: Specify the date of return, considering their time zone.
• Closing: Polite and respectful closing, acknowledging cultural differences.

Example Templates:

1. Subject: Out of Office – Season’s Greetings
   • Body: Dear [Client’s Name], I’m currently out of the office from [Start Date] to [End Date]. Please note the time zone difference, and feel free to contact [Local Contact] for urgent matters. I will return on [Return Date]. Happy Holidays!
2. Subject: Out of Office – Time Zone Notice
   • Body: Dear [Client’s Name], I’m out of the office and will return on [Return Date]. Please be aware of the time zone difference. For urgent assistance, contact [Local Contact]. Wishing you a happy holiday season!
3. Subject: Out of Office – International Client Notice
   • Body: Dear [Client’s Name], I’m currently out of the office from [Start Date] to [End Date]. Please consider the time zone difference, and contact [Local Contact] if necessary. I’ll respond to your email upon my return. Happy Holidays!
4. Subject: Out of Office – Seasonal Greetings
   • Body: Dear [Client’s Name], I’m unavailable from [Start Date] to [End Date]. Please note the time zone difference and reach out to [Local Contact] if needed. I’ll be back on [Return Date]. Wishing you a joyful holiday season!
5. Subject: Out of Office – Holiday Break
   • Body: Dear [Client’s Name], I’m out of the office until [Return Date]. Please consider the time zone difference, and contact [Local Contact] for urgent matters. Happy Holidays!
6. Subject: Out of Office – International Client Support
   • Body: Dear [Client’s Name], I’m currently out of the office and will return on [Return Date]. Please be aware of the time zone difference. For urgent assistance, contact [Local Contact]. Wishing you a happy holiday season!
7. Subject: Out of Office – Holiday Greetings
   • Body: Dear [Client’s Name], I’m unavailable from [Start Date] to [End Date]. Please consider the time zone difference, and contact [Local Contact] if needed. I’ll reply to your email upon my return. Happy Holidays!
8. Subject: Out of Office – Global Client Notice
   • Body: Dear [Client’s Name], I’m out of the office from [Start Date] to [End Date]. Please note the time zone difference, and contact [Local Contact] for urgent matters. I’ll be back on [Return Date]. Wishing you a joyous holiday season!
9. Subject: Out of Office – International Holiday Notice
   • Body: Dear [Client’s Name], I’m currently out of the office and will return on [Return Date]. Please be aware of the time zone difference. For urgent assistance, contact [Local Contact]. Happy Holidays!
10. Subject: Out of Office – Global Client Holiday Break
    • Body: Dear [Client’s Name], I’m unavailable from [Start Date] to [End Date]. Please consider the time zone difference, and contact [Local Contact] if necessary. I’ll reply to your email upon my return. Wishing you a joyful holiday season!

7. Out-of-Office Message for Extended Leave

• Detailed Introduction: State that you’ll be on extended leave for the holidays.
• Unavailable Dates: Mention the extended period of unavailability.
• Alternative Contacts: Provide multiple contacts if necessary for different queries.
• Limited Response: Indicate that responses may be delayed upon return.
• Closing: Close with a message wishing them a happy holiday and offering reassurance.

Example Templates:

1. Subject: Extended Leave Notice
   • Body: I’m on extended leave from [Start Date] to [End Date]. For urgent matters, please contact [Colleague’s Name]. I will respond to your email upon my return. Thank you for your understanding.
2. Subject: Out of Office – Long-Term Leave
   • Body: I’m currently on extended leave and will return on [Return Date]. For urgent assistance, contact [Colleague’s Name]. I will respond to your email after my return. Thank you.
3. Subject: Out of Office – Holiday and Extended Leave
   • Body: I’m out of the office for an extended period from [Start Date] to [End Date]. For immediate assistance, contact [Colleague’s Name]. I’ll get back to you after [Return Date]. Thank you for your understanding.
4. Subject: Out of Office – Extended Break
   • Body: I’m currently on extended leave and will return on [Return Date]. For urgent matters, please reach out to [Colleague’s Name]. I’ll respond to your email upon my return. Thanks.
5. Subject: Extended Leave – Out of Office Notice
   • Body: I’m away on extended leave from [Start Date] to [End Date]. For assistance, please contact [Colleague’s Name]. I’ll get back to you after my return. Thank you.
6. Subject: Out of Office – Long-Term Leave Notification
   • Body: I’m on extended leave until [Return Date]. For urgent issues, please contact [Colleague’s Name]. I’ll respond to your email upon my return. Thanks for your patience.
7. Subject: Out of Office – Extended Holiday Leave
   • Body: I’m on extended leave from [Start Date] to [End Date]. For immediate help, please contact [Colleague’s Name]. I’ll be back on [Return Date] and respond to your email then. Thanks.
8. Subject: Extended Leave – Out of Office
   • Body: I’m out of the office for an extended period and will return on [Return Date]. For urgent assistance, please reach out to [Colleague’s Name]. Thank you for your understanding.
9. Subject: Out of Office – Long-Term Holiday Break
   • Body: I’m on extended leave and unavailable until [Return Date]. For assistance, please contact [Colleague’s Name]. I’ll respond to your message after I return. Thanks for your patience.
10. Subject: Out of Office – Extended Leave Notice
    • Body: I’m currently on extended leave and will be unavailable until [Return Date]. For urgent matters, contact [Colleague’s Name]. I’ll reply to your email upon my return. Thank you for your understanding.

Dos and Don’ts of Christmas Holiday out of office Messages

Dos:

1. Be Clear and Specific: Clearly state the dates you will be unavailable and when you will return.
2. Provide Alternative Contacts: Include the contact information of a colleague or department that can assist with urgent matters while you are away.
3. Keep It Professional: Even if you’re including a festive message, maintain a professional tone, especially in business settings.
4. Express Gratitude: Thank the recipient for their understanding and wish them a happy holiday season.
5. Mention Limited Access (If Applicable): If you will have limited access to email, mention it so that people understand why responses may be delayed.

Don’ts:

1. Avoid Providing Too Many Personal Details: While it’s okay to be friendly, don’t overshare personal holiday plans.
2. Don’t Use Ambiguous Dates: Be specific with your return date to avoid confusion.
3. Avoid Negative Humor: While humor can be appropriate, avoid any jokes that could be misinterpreted or offend someone.
4. Don’t Leave Out Essential Information: Failing to provide alternative contacts or leaving out your return date can frustrate the recipient.
5. Avoid Making Promises You Can’t Keep: Don’t promise an immediate response upon your return if you know you’ll be catching up on work.

Conclusion:

Setting up a well-crafted out-of-office message during the Christmas holiday is essential for maintaining professional relationships and ensuring that important tasks are handled in your absence. By clearly stating your availability, providing alternative contacts, and maintaining a professional yet festive tone, you can enjoy your holiday knowing that your communication is in order. As you celebrate, your thoughtful Christmas Holiday Out Of Office Messages will help manage expectations and keep operations running smoothly until you return.